Index of the record
Site map
Every page on this site and every section of the home page, listed the way a clerk would index a minute book: in order, with a note on what each entry contains.
Main pages
Free tools, comparisons and working documents
- GavelMinutes compared with the other options a clerk gets pitchedGavelMinutes publishes readable minutes with every decision pulled out and searchable, which is a narrower job than most meeting platforms are built to do.
- GavelMinutes vs GranicusGranicus suits an agency buying a wide civic technology program, while GavelMinutes suits the clerk who needs last night's motions posted, readable and searchable by Friday.
- GavelMinutes vs CivicPlusCivicPlus suits a town replacing its whole public web presence with one vendor, while GavelMinutes suits a clerk whose website is fine and whose minutes are unfindable.
- GavelMinutes vs BoardDocsBoardDocs is shaped around paperless board governance and the packet, while GavelMinutes is shaped around the approved minutes and what residents search for afterward.
- Free calculators for the clerk's officeTwo numbers clerks get asked for and rarely have on hand: the cost of publishing a meeting, and whether the hours in your week actually cover the minutes you owe.
- Meeting Publishing CostAdd staff time, legal notice, transcription and packet costs together to get a per meeting number you can defend when the council asks.
- Minutes Turnaround PlannerPut the drafting hours your meetings demand next to the hours you can genuinely protect, and see whether the backlog shrinks or grows each month.
- Resources for the clerk's officePractical tools for the person who writes the record, posts it, and gets the call when a resident cannot find a vote from three years ago.
- Meeting Record Closeout ChecklistOne meeting, four stages, and the specific actions that keep the file complete from posted notice to permanent retention.
Legal and policy
- Legal noticePublisher identity, registration numbers, hosting and applicable law.
- Privacy policyThe exact form fields collected, retention periods and your privacy rights.
- Terms of servicePlans, billing, cancellation, record ownership and liability terms.
Home page sections
- The minutes backlogWhat the week after a regular session costs a small clerk's office.
- How it worksThe four steps from agenda import to a published, searchable page.
- FeaturesAgenda linking, roll call recording, decision summaries, search, retention and accessibility checks.
- Measured outcomesHours returned, records requests avoided and readership, with the method behind each number.
- Clerks on the recordThree named subscribers and the results strip from the 2025 review.
- PricingThe Village, Town and County plans with what each one includes.
- QuestionsSix answers on cost, onboarding, data handling, integrations, cancellation and the official record.
- Request a walkthroughThe form that puts your own last meeting into GavelMinutes.
Contact and elsewhere
- Email the publisherReaches Jimenez Julien directly, usually answered within one business day.
- jimenezjulien.comThe author's personal website and other published work.
- LinkedInProfessional background and release notes worth sharing.
- X, @mljjulienShort notes about records practice and product changes.
The Minute Book, the magazine
- The Minute BookThe magazine index, with all nine articles in the order they were published.
- How to Record Motions, Amendments, and Roll Call Votes in MinutesThe wording that captures a motion, its second, its amendments and the vote.
- Action Minutes vs Summary vs Verbatim: Choosing a FormatThree minute formats compared on legal exposure, staff time and required use.
- Minutes Mistakes That Leave a Council Vote Open to ChallengeThe small, repeatable defects that give a challenger something to work with.
- Meeting Notice, Agenda Posting, and Executive Session RulesNotice periods, agenda specificity and the narrow grounds for closed session.
- Anatomy of a Rezoning File: Every Record the Clerk ProducesEvery document a rezoning application makes the clerk create, publish or certify.
- Web Accessibility and Hybrid Meeting Rules Arriving by 2027The Title II web rule deadlines and what WCAG 2.1 AA asks of a minutes page.
- Retention Checklist for Minutes, Recordings, and PacketsWhat your state schedule keeps, what it lets you destroy, and who signs the log.
- What It Costs to Publish One Council Meeting, Line by LineLegal notice, codification, transcription and staff hours priced line by line.
- Budget Adoption Night, Minute by Minute, From the Clerk's DeskThe evening in order, from the sign in sheet to the certified copies.